Generate intermediation mandates, contracts and documents from templates, auto-filled with the property and client data, and keep them linked to the deal in the CRM.
In short: real-estate documents get rewritten in Word every time, with errors and lost versions. 4property gives you templates for intermediation mandates, contracts and annexes, auto-filled with the property and client data already in the platform. You generate the document with one click, send it to sign and keep it linked to the deal, so you can find it anytime. You instantly see which mandates are active, which expire and which properties have an exclusive mandate.
The mandate and the contract start from templates that fill themselves in with the data you already hold — the property, the asking price, the vendor, the client. You stop copying details from one record into another, and no wrong name survives from an old document. The file is ready in seconds, ready to sign, and every contract carries the same standard agency clauses, whichever negotiator drew it up.
You see at a glance which mandates are active, which are exclusive and which are about to run out. An exclusive mandate is flagged on the property in the portfolio, so the whole team knows what terms it is working under before it speaks to the vendor. Expiry reminders give you time to renew before the mandate lapses — a single renewal missed on a good property can cost you a full commission.
Every document stays attached to the property and to the deal in the CRM. Open a deal and the mandate, the contract and the annexes are all in one place, instead of buried in an inbox or sitting on someone’s desktop. If a file is ever audited or a client disputes what was agreed, you pull up the correct version — with its date and the parties named on it — in seconds, without digging through folders.
The generated document goes out for signature and the signed version is archived automatically against the deal. Connecting to the 4b2b ecosystem — 4mycontracts for contracts and e-signature, 4invoices for invoicing your commission — closes the loop: from mandate, to contract, to commission invoiced, without hopping between applications or re-keying the same details three times over.
4property generates intermediation mandates, contracts and annexes from templates that fill themselves in with the property and client data already held in the platform, so a complete document is ready with one click.
Every document generated in 4property stays attached to the property and to the deal in the CRM, with its date and the parties named on it, so it can be found at any time without searching through email.
4property sends reminders as mandates approach their expiry date, so the agency can renew in good time instead of losing a commission on a mandate that was quietly allowed to lapse.
Mandate status — active, exclusive or expired — is shown on the property in the 4property portfolio, so every negotiator can see what terms the agency is working under before contacting the vendor.
A document generated in 4property can be sent straight out for signature and the signed version is archived automatically against the deal; it connects to 4mycontracts for signatures and to 4invoices for invoicing the commission.
We prepare your agency’s mandate and contract templates, auto-filled from the platform data.
4property generates brokerage mandates and contracts from the client and property data, keeps them attached to the deal file and supports signing, with no manual re-keying.
We are transparent — here is where 4property is not (yet) the best fit:
A fit for agencies wanting mandates and contracts linked to properties and clients, in one place. For complex legal contracts outside real estate, you use a dedicated contracts tool.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Agency site + listings portal | Properties, filtered search, lead form | from €5/mo |
| Listings & property portfolio | Records, photos, status, publishing to portals | included |
| Real-estate CRM | Clients, leads, requests, deals pipeline | included |
| Viewing appointments | Agent agenda, confirmations and reminders | from €1/mo |
| Contracts & mandates | Brokerage mandates, documents, signatures | custom quote |
An honest comparison on the criteria that matter for a real-estate agency.
| Criterion | 4property | Excel | Portaluri | CRM generic | Excel + portaluri |
|---|---|---|---|---|---|
| Centralized property portfolio | Yes | Limited | No | Limited | Limited |
| Lead CRM linked to properties | Yes | No | No | Limited | No |
| Automatic demand–supply matching | Yes | No | No | No | No |
| Publish once to your site and portals | Yes | No | Limited | No | Limited |
| Viewing agenda with reminders | Yes | No | No | Limited | No |
| Contracts & mandates in one account | Yes | Limited | No | Limited | Limited |
4property brings into a single platform the agency website, the property portfolio, the client and lead CRM, demand–supply matching, viewing appointments and contracts — without combining spreadsheets, portals and a separate generic CRM.
No. 4property is the agency software, not a public listing portal. It feeds the portals: you publish a property once and send it to your agency site and to portals, with automatic price and status updates.
You record a client request (budget, area, property type) in the CRM, and 4property automatically shows the portfolio properties that match — with no manual searching through spreadsheets.
Yes. Each agent has their own access, new leads are assigned automatically, and the coordinator sees the whole team’s pipeline in one place.
No. Clients, leads and history stay in the agency CRM, not in an agent’s phone, so nothing is lost when someone leaves.
